GUIDELINES FOR USING THE YEARLY MEETING OFFICE SPACE (2012)
The following guidelines were developed in order to insure that the Yearly Meeting office space and equipment are most effectively used by both committee members and the Yearly Meeting staff.
The use of the office committee room is allowed, but the office must be notified in advance so that the space can be scheduled. This is necessary for two reasons: 1) in order to avoid conflicts on the calendar, and 2) the custodians, who have responsibility for the building, are not permitted to open the office without advance notice.
Priorities for the use of the facility are as follows:
- Yearly Meeting committees, including ad hoc groups
- New York Quarterly Meeting
- Occasionally, outside groups—but only if a Yearly Meeting Friend accepts specific and full responsibility for security and cleanup
The space is available primarily evenings and weekends. On some days, it may be possible to schedule small groups during work hours. Groups must leave the building at 9:30 p.m. Monday through Friday, at 4:30 p.m. on Saturday, and at 2:30 p.m. on Sunday.
When the task or meeting is completed, the area that has been used should be cleaned up, with papers and other articles put away. Dishes are to be washed and trash disposed of in receptacles.
To put your group on the schedule, contact 212-673-5750.