Summer Sessions 2019

Sunday, July 21, 2019 - 5:45pm to Saturday, July 27, 2019 - 12:00pm
Silver Bay YMCA
87 Silver Bay Rd
12874 Silver Bay , NY

 

Contents

 

Welcome! You are invited to join New York Yearly Meeting Friends at Summer Sessions!

When is the last time you spent a whole week in a beautiful place among hundreds of people who all share your Quaker values? A place with beautiful lakeside beaches, smiling faces of all ages who meet to share stories about their Quaker leadings and good works—and the opportunity to do business, using best Quaker practices, that supports your spiritual community?

 

George Fox envisioned “a great people waiting to be gathered.” With Pay as Led, we need wait no longer! At Silver Bay, on beautiful Lake George, even our YMCA campus hosts share the best of Christian values. The feeling of the Light shining forth from a great people is everywhere and is a great uplift for the Spirit. Come to learn or to share or just for the respite from the muck of angry political discourse. Meet wonderful Friends and hear about the remarkable good works they do. Sit in deep worship sharing every morning after breakfast with a small group, if that is your inclination. Take part in Bible study. Join or listen to singing in the wooden rocking chairs on the long front porch of the Inn. Take part in interest groups that speak to you. Come to business meetings that provide our way forward for our community for the next year. Play frisbee with happy children on the front lawn. Participate in intergenerational events. Or just bask in the fullness of Spirit all around you.

 

This year’s theme is Friends Come in All Ages, Sizes and Colors: Our Path toward Being Inclusive. We will be celebrating the joys of our diversity and learning how to become even more expansive. For many Friends-—especially for children and young adults—the week at Silver Bay is a needed re-charge for the rest of the year. Come celebrate what it means to be a Friend in a challenging time. Welcome all Friends!

 

STEPS TO SUMMER SESSIONS

  • Decide on your arrival and departure dates. The full week is July 21–27. You can also attend for a half week or single day(s).
  • Determine who you will be rooming with, if possible.
  • Pay As Led: Starting this year, New York Yearly Meeting's annual Summer Sessions will be funded through a spiritual experiment we call Pay As Led that relies on each of us to do our part to support the wider community. To understand how Pay As Led works, visit our Pay As Led page.
  • Parents of children ages 3-18: Read the Junior Yearly Meeting (JYM) section below.
  • Parents of children ages 0-2: Read For children under 3 years old within the JYM section below.
  • Read the Participant Expectations and Agreements here, as registering indicates that you have agreed to follow them.
  • Register online at nyym.org/summer-sessions-registration. If you cannot register online, or need assistance, please email office@nyym.org and provide your phone number and times that we can call you. If you don’t have email, please mail in the form on page 8 of your Spark.
  • You will receive a confirmation email after you’ve registered.
  • A few days later, once you’ve been assigned to a room, you will receive an email with the Pay As Led rate options. If you plan on receiving financial aid from your local meeting, regional meeting, or committee, you should request that now, and factor in that amount when determining which rate you will pay.
  • Parents will receive a follow-up email that will include any additional forms they may have to fill out for their children. Parents and children will also receive information from their JYM group.

 

First Time Attenders

Sessions Committee has added a special opportunity for First Time Attenders to get all their questions answered and start the week off well informed. Come to the Auditorium at 2:30 p.m. on Sunday for orientation! Even if you’ve attended Summer Sessions many times, join us! Share your wisdom and perhaps learn something new.

 

Young Adult Friends

Friends who are young adults (ages 18-35ish), or Friends led to be in spiritual community with young adults, are invited to participate in community building and spiritual exploration activities throughout the week, including worship sharing, meet-ups, customized programs, and shared meals. For those interested, we will also help coordinate group attendance at business sessions and provide opportunities for one-on-one Spiritual Nurture. Look for details on our program to arrive in your email inbox in early July.

Friends are invited to a special celebration at Powell House immediately preceding Summer Sessions (July 20) focused on the query: What do young adults need? The event will culminate with a joyful caravan to Silver Bay on July 21.

 

For Seasoned Friends

Are you a NYYM committee clerk? If you’d like to meet during Summer Sessions, email office@nyym.org to reserve a space.

Do you have an agenda item? If you’d like to add an item to the business agenda, please contact the appropriate coordinating committee clerk. office@nyym.org can help.

Would you like some display space? If you’d like to put up a display for your organization, download and fill out the Display Space Request form (submission instructions are on the form).

 

Schedule

NYYM Summer Sessions is a week-long gathering at Silver Bay YMCA, a conference and family retreat center on the shores of Lake George within New York State’s Adirondack Park. Silver Bay has a variety of buildings for meetings and accommodations scattered across a beautiful campus. Staying at Silver Bay includes access to swimming, boating, a craft shop, a gymnasium, archery, and shuffleboard, among other amenities. Friends often take advantage of these activities during their free time. Visit silverbay.org for more information.

 

On Sunday July 21, arrival day, Sessions Committee has added a special opportunity for First Time Attenders to get all their questions answered and start the week off well informed. Come to the auditorium at 2:30p for orientation! Then, check-in starts at 4:00 p.m. on the porch of the Inn. Junior Yearly Meeting (JYM) registration is also at that time. After dinner, there is Opening Worship with a welcome, roll call, introductions, including JYM groups and leaders, and of course, worship.

 

Every day at Summer Sessions, Monday through Friday, follows roughly the same schedule:

  • 7:30-8:30 a.m.: Breakfast
  • 8:45-9:15 a.m.: Community Worship
  • 9:30 a.m.-12:15 p.m.: JYM Programming
  • 9:30-10:30 a.m.: Worship Sharing
  • 10:45 a.m.-12:15 p.m.: Meeting for Business (Tuesday: Discernment)
  • 12:15-1:30 p.m.: Lunch
  • 1:30-5:30 p.m.: Committee Meetings, Free Time, Special Events...
  • 5:30-6:30 p.m.: Dinner
  • 6:45-7:30 p.m.: Bible Study (Mon-Thurs)
  • 7:30-10:00 p.m.: Plenary, Interest Groups, Contra Dance, Café Night...

The Week-At-A-Glance shows a quick look at the whole week's schedule so you can get an idea of how our time together is blocked out.

 

Plenary Speakers

Our Route to Powell House

Chris DeRoller and Mike Clark
Powell House Youth Directors

 

Our preparation for Powell House was, in hindsight, both linear and circuitous. It began 1000 miles apart when we had not yet met. Chris, the oldest of five in a liberal Rochester, NY, middle class Catholic family, and Mike, the second of five in a liberal Columbia, MO, middle class family with Universalist leanings and Southern Baptist roots.

 

For a brief period in our college years we were a mere 500 miles from one another while Mike was getting his degree in biology from Northeast Missouri State and Chris studied geology at Earlham College. Chris was thrilled to encounter Quakers at Earlham. While sitting in silence sorely tested her in the beginning, she loved the messages that arose from the gathered body and the intentionality with which many professors and students lived. She was hooked.

 

It was in Guatemala, living only 100 miles from each other that our paths crossed. Both of us were working with the Peace Corps fisheries program, Mike as a trainer and Chris as a volunteer. On our first date Mike suggested that we get dessert first since he wasn’t sure how late the chocolate store would stay open. Chris was hooked, again.

 

A stint in Ithaca found Mike waking in the wee hours of the morning to feed baby tree swallows as part of a research team while Chris finished a degree in agronomy. We participated periodically in Ithaca Monthly Meeting although more of our time was spent volunteering at the Greenstar co-op and hiking the trails in the surrounding countryside.

 

We spent several months in South Carolina training farmers from Ecuador and El Salvador in fish culture. Then Chris landed a full time job working as a hydrogeologist in North Carolina. Mike became a stay at home dad with the arrival of Kayla. We were active attenders at the Davidson Worship Group, frequently working with the kids program. This is where Mike began to identify as a Quaker, drawn to the process and practices as he learned more about them and was hooked by the sense of Spirit-filled community.

 

Finally, it was Chris’s turn to be the stay at home parent and we moved to Wauchula, Florida, where Mike got a job working with Head Start. In Florida, our Quaker connections deepened and spread as our family grew with the addition of Erin, our second daughter, and Lisa, our first dog. We were active in Lake Wales Worship Group, a tiny quirky wonderful collection of people who met under a tree. We became members of St. Petersburg Friends Meeting. Both Lake Wales and St. Petersburg were distant from us, so Sundays became days of travel, worship and play. We would often have a picnic lunch and then explore the natural areas with other families from the worship group. When we visited St. Petersburg Meeting a trip to the beach afterwards was a given.

 

We also very much enjoyed Southeastern Yearly Meeting (SEYM) gatherings, often at the insistence of Kayla who wanted to be around other Quaker kids. SEYM held a half yearly meeting at Wekiva Springs State Park over Thanksgiving, no business just fellowship. Their annual session was held over the Easter week at a Methodist conference center. There was a campground attached to the conference facilities and a number of families with young children camped and ate together. Mornings found us beneath the Spanish moss having meeting for worship with a concern for coffee and afternoons on ground tarps holding meeting for worship with a concern for naps.

 

Florida was also where we realized our affinity for working with youth: Mike through his day-to-day work; Chris as the neighborhood mom, home schooler science field trip coordinator, public school classroom volunteer, and member of the Friends of the Library. We also ran programs for the youth at the SEYM gatherings and took turns leading first day school at Lake Wales Worship Group.

 

Wauchula was a small, rural yet diverse town where Catholic mass was said in English, Creole, and Spanish. Rich and poor neighborhoods were intermixed. Creationists outnumbered evolutionists. It was a Democratic town that voted overwhelmingly Republican in each election when we were there. We were the only Quaker family and a bit of an oddity in many ways. Yet we were embraced by a number of the different communities that made up Wauchula. Like our time in Guatemala, it was an opportunity to open ourselves to cultures and people different than those we had grown up with.

 

These experiences have proved invaluable in laying the foundation for our work in the Powell House youth program for the last two decades. In collaboration with the youth participants we continually strive to create a space that is inclusive and whole. Over the years our understanding of what that means has both broadened and deepened. When we began our work here we had a lot of experience living and working with people of different ages, economic and ethnic backgrounds, and perspectives on faith and politics. Non-binary gender identity was not on our radar. We had not heard the term “white privilege.” We did not actively consider the First Nations’ connection to the land we now live on.

 

As our definition of inclusion has expanded, our vision of Quakerism has become more clearly focused. We experience it as a practice of presence and transformative love. We see the youth program as imbued with that. It is playful and serious. It is open and inclusive but does not tolerate bullying or apathy. It accepts us where we are yet challenges each of us to stretch and grow. It is strong enough and loving enough to reject fear and embrace what is real. We believe it is possible to create these nurturing spaces in our monthly meetings, other Quaker bodies and beyond. We have some ideas for how to do that.

 

Worship at Summer Sessions

NYYM Summer Sessions provides many opportunities to worship and share with the Peaceable Community. Everyone is invited to attend Opening Worship on Sunday evening, Community Worship each morning, Meeting for Discernment on Tuesday, and Closing Worship on Saturday. Worship Sharing Groups will meet every morning after Community Worship. Need time for quiet reflection during the course of your day? Waiting Worship is available all day, all week, (in a location to be announced in July.) In addition, your worship and your discernment are needed at Meetings for Worship with a Concern for Business. Join us!

 

Worship Sharing Leaders Needed

David Herendeen, Roger Dreisbach-Williams, and Robert Kazmayer (Sunfire) are helping the Committee on Worship at Yearly Meeting by organizing this summer’s worship sharing at Silver Bay. They are looking for Friends willing to facilitate the worship sharing sessions that we have every morning. Please consider whether you are led to be one of the facilitators. We need them for both the general groups and special interest groups. If you are led to step into this role, either by facilitating a group alone or with a co-facilitator, please contact the yearly meeting office. Suggested guidelines and queries will be provided for the sessions.

 

Bible Study Leader Lucy Price

Lucy Price was born and raised in New York City, the daughter of an interracial marriage — a marriage that was illegal in most states at the time. Lucy’s parents had no use for organized religion, but they held beliefs similar to those held by Quakers; for example, the family attended anti-war demonstrations together. Lucy now describes herself as “strongly but not narrowly Christian.” She first encountered Friends in the Pacific Northwest almost 30 years ago, and was recorded as a minister by Midwest Friends. Lucy studied Quaker history under the late John Punshon at Earlham School of Religion. She has an MA in theological studies, with a concentration in biblical languages and literature (New Testament), from George Fox Evangelical Seminary. Since 2017, Lucy has been the pastor at Adirondacks Meeting. She loves the Adirondacks, and enjoys reading, gardening, cooking, listening to classical music, and playing with her dogs and cats.

Lucy believes that “the Bible is a collection of histories, poetry, songs, pithy sayings, and individual accounts of personal spiritual experiences. Understanding the cultural context of these writings helps us to appreciate their meanings.”

Bible Study takes place at 6:45-7:30 p.m., Monday-Thursday, at Summer Sessions.

 

Quaker Basics at Summer Sessions 2019

Quaker Basics is a series of one-hour facilitated conversations to introduce vital elements of Quaker practice. Participants will be invited by the convener and each other to explore fundamental aspects of Quaker life. The meal-time dialogues are led by different facilitators, approach different topics, and are not in any sequence. No matter of one's length of time among Friends, all who seek to learn more and do so through gentle dialogue are welcome. Bring your wonder, your questions, and your interest in getting to know Friends across NYYM.  Under the care of Spiritual Nurture Working Group

 

QUAKER BASICS--(Scheduled as "Meals with Meaning")

Monday Lunch, Gullen Lounge Quaker Basics: Let Your Life SpeakAnne Pomeroy, convener

Tuesday Lunch – Gullen Lounge Quaker Basics: WorshipTrish Eckert, convener

Wednesday Lunch – DH Boardroom Quaker Basics: Experiences of the Inner Light – Marissa Badgley, convener

Thursday Lunch: Gullen Lounge Quaker Basics: The Business Process – Glenn Josey, convener

Friday Breakfast - Gullen Lounge Quaker Basics: NYYM History: Looking Back, Looking Forward Emily Provance, convener

 

Quaker Basics--Let Your Life Speak

What does it mean to be faithful among Friends? This guided conversation will open a space to explore our basic understandings and experiences of living a life guided by Spirit.  Together, we will ask: What is a leading? What does it mean to "test a leading?" How do we recognize gifts of the Spirit in others and ourselves?  Why do these matter in community? Bring your questions and your curiosity to learn from one another.  Convener: Anne Pomeroy, Spiritual Nurture Working Group, NYYM

 

Quaker Basics--Worship

What do Quakers do in worship? This guided conversation will open a space to explore our basic understandings and experiences of worship in its diverse forms. Together, we will ask: What makes Quaker worship different or similar to other traditions of worship?  How do I know if I have a message? Are there rules? Bring your questions and your curiosity to learn from one another. Convener: Trish Eckert, Pastor, Farmington Friends Meeting, Farmington, NY

 

Quaker Basics--Experiences of the Inner Light

What do Quakers mean by "the Inner Light?" This interactive work guided conversation will open a space to explore our basic understandings and experiences of recognizing that of God in everyone, including ourselves! Together, we will ask: What language have Quakers used to describe  experiences of the divine?  What are some ways of describing different spiritual experiences among Friends? In what ways is this distinct to Quakers or like other traditions? Bring your questions and your curiosity to learn from one another.  Convener: Marissa Badgley, Young Adult Coordinator, NYYM

 

Quaker Basics--Business Process

How do Quakers make decisions? This guided conversation will open a space to explore our basic understandings and experiences of Quaker-style organization and decision-making.  Together, we will ask: Are we practicing "consensus?" Why do Quakers do it this way? Why do we spend so much time on minutes? What are the guidelines for participants?  Bring your questions and your curiosity to learn from one another. Convener: Glenn Josey, clerk, Fifteenth Street Monthly Meeting, New York City

 

Quaker Basics--NYYM History: Looking Back, Looking Forward

What are important milestones and movements in the history of the New York Yearly Meeting? This guided conversation will open a space to explore our basic understandings and experiences of Quaker history local to us. Together, we will ask: Who have we been--communally, geographically, demographically? How does what happened "back then" matter now?   Bring your questions and your curiosity to learn from one another.  Convener: Emily Provance, clerk, Ministry Coordinating Committee, NYYM

 

For more information, see:

Lu Harper

Anne Pomeroy

 

Meeting For Discernment: On the Meaning of Membership

 

Join us on Tuesday at Summer Sessions for Meeting for Discernment. As envisioned from their beginnings, Meetings for Discernment provide the space and the time to enter into deep listening and sharing. At this summer’s Meeting for Discernment we will take extended time with each other to consider what membership means in our lives and meetings. Does your meeting have diverse views about the meaning of membership in the Religious Society of Friends? Perhaps your meeting has active attenders who haven’t (or won’t) become members. Perhaps your meeting has members who never participate. Are there non-members serving in roles that were historically reserved for members?

 

The manner in which Quakers handle membership hasn’t changed much in generations. New York Yearly Meeting is considering a change that would allow individuals to become direct members of New York Yearly Meeting instead of requiring that membership be maintained exclusively by monthly meetings. This is important to people who feel like they are Quakers but haven’t been able to connect with a monthly meeting, perhaps due to geography, culture, incarceration, etc. However, there are aspects of our Quaker practice that have been historically rooted in the monthly meeting. At Spring Sessions, we heard a report from the Alternative Membership Pathways Working Group and we heard a proposed revision to Faith and Practice that would provide the specific mechanism for such membership. We heard ministry that expressed unease and ministry that expressed enthusiasm.

 

Please come to the Summer 2019 Meeting for Discernment on Tuesday, July 23, at Silver Bay YMCA. Participants will be able to really listen to each other on the topic of membership. Friends believe that when we gather together in waiting worship, the Spirit moves powerfully among us. Come be together to feel that power.

 

— Elaine Learnard and Caroline Lane, co-clerks of the Meetings for Discernment Steering Committee

 

Interest Groups

Interest Groups are a good way to introduce yourself to a topic or dive deeper, to learn and to share, and can consist of a presentation, slide show, film, discussion group, or other activity. For an example of interest groups offered last year, visit nyym.org/InterestGroups.

 

Volunteers are needed to lead interest groups. Interest groups should relate to our theme and/or the NYYM Leadings and Priorities in general. If you feel led to run an interest group, contact Martha Gurvich or Helen Garay Toppins (office@nyym.org), or fill out the Interest Group Proposal Form online.

 

Special Events

On Wednesday afternoon, the Junior Yearly Meeting presents the Fun(d) Fair, a fundraising fair that includes games, crafts, and refreshments. At the same time, there is the Tagless Tag Sale, at which you can “pay what you wish” for items donated by Friends. Please consider bringing used items in good condition to Summer Sessions so they may be sold at the Tag Sale. On Thursday evening, the senior high group produces Café Night, an all-ages talent show during which hats are passed to collect donations. Bring your instruments and props and join the fun! All of these events raise money for the NYYM Sharing Fund and Powell House.

 

Room Information

Go to the page with Silver Bay Room Rates.

Click these links to see what the rooms are like and where they are on campus.

 

Silver Bay YMCA is a campus of buildings with different levels of accommodations, with a range of prices to match. All rooms lack air conditioning, phones, and television. Note that room fees include NYYM’s program, all meals, and access to Silver Bay’s facilities, including swimming areas, boathouse, gym, and craft center.

 

When you register, you will choose your room preference. Room rates vary. If you are a single person sharing a double room in a dormitory-type building (the most common room type), the Pay as Led standard rate, which is the actual amount NYYM owes to Silver Bay, is around $650 per person. The most affordable building, Overlook, is around $400 per person in a double, but the building is small and fills up quickly. If you’d like your first choice of room, register as early as possible. Rooms that are larger, more central, or have a private bath cost around $950-$1190 per person in a double.

 

Rates are discounted for children and for more than one roommate. Children ages 0-5 are free, and there are reduced rates for older children. Rates per person go down if more than two people are sharing a room. For example, the standard rate for a spot in a double room with a shared bath in the Inn would be around $830, but a spot in a triple (with two roommates) would be $700, and in a quad (with three roommates) would be $650. A half-week stay costs around half the weekly rate, and a single night costs around 1/6. Remember, room rates include meals!

 

If you will be staying with a roommate or in a family group, please make sure you name each other on your registration forms. If you need a roommate, NYYM will make every effort to assign one to you.

 

For your reference, the tables of room rates are available on the Silver Bay room rates page; these include the Pay as Led rate options for each type of housing. All rates are per person (double occupancy) and include a 5% gratuity. The half-conference rate is for those attending from Sunday to Wednesday, July 21-24, or Wednesday to Saturday, July 24-27.

 

Room preferences are first given to those who stay for the entire week, but generally speaking, rooms are assigned in the order in which registrations are received. We advise that you register early, because Pay as Led will change the rate of registrations and buildings will fill up!

 

Depending on when you register, no rooms may be available at your requested price, so you may be assigned to a room at a higher price. You will receive prior notice if this is necessary.

 

If you need to cancel, contact the NYYM Summer Sessions Registrar immediately, so your room can be reassigned, and a refund can be discussed: registrar@nyym.org, or call the NYYM office at (212) 673 - 5750 for assistance.

 

Check-in begins at 4:00 pm on Sunday, July 21. Checkout time is 11:00 am daily, with the conference ending on Saturday, July 27. Luggage can be left in designated areas after checking out. Those not out of their rooms by 11:00 am on their last registered date will incur an extra day charge to NYYM, so please leave your room by 11am on the day you said you’d depart!

 

The extra day rates are for those who wish to arrive early on Saturday, July 20. Silver Bay does not guarantee that you will be assigned to the same room on the extra day.

 

Clustering (staying in rooms that are close together) is required of all parents / guardians / sponsors and the children they are supervising. Send in your registrations together.

 

No one should go to Silver Bay YMCA without an advance registration with New York Yearly Meeting and assurance from them that there is room for you.

 

ALERT TO GUESTS NEEDING A ROOMMATE

 

NYYM will make every effort to find you a roommate, but cannot guarantee to find one. Guests will be less likely to incur a single-room rate if they make their own contact for rooming together. NYYM will inform registrants as soon as possible if they are unable to find you a roommate. All guests are responsible to make full payment by SATURDAY, JUNE 15TH, for the period for which they register regardless of their actual length of stay; thus a remaining roommate would not be financially responsible for the early, unplanned departure of another roommate (since there is no refund for early departure). A guest who has no roommate registered will be charged for the single rate. To be sure there are no misunderstandings, it is best for roommates to register at the same time, noting they are roommates on the registration form, and check in together at Silver Bay when they arrive.

 

REMINDER; The registration deadline is Wednesday, May 15th.  Full payment is required by Saturday, June 15th.

 

Camping and Staying Off Campus

Lean-to and Tent Camping at Silver Bay and Rogers Rock State Park

 

Are you a camper or camping family? You have three options – at least!

 

[1] Friends experienced in woodland camping may wish to consider the Silver Bay YMCA Adirondack-style lean-tos on Ryan's Ridge, a 15-minute hike up Woodside Trail on the west side of Route 9. There are two sturdy lean-tos, picnic tables, and a privy. There is no water at the site, but campers may use the bathrooms and showers in the basement of Fisher Gymnasium. Each lean-to accommodates four or five people. Rental for each person is $29 per person per night / $174 per person for the week, which includes the daily off-campus day membership and allows campers to use all of the other Silver Bay facilities. Meals must be purchased separately.

 

[2] Closer to campus, Silver Bay YMCA offers two raised wooden tent platforms on a knoll behind Fisher Gymnasium. Each platform is 20 by 20 feet, large enough for a family tent or two smaller ones. The rental rate is also $29 per person per night / $174 per person for the week. Bathrooms with showers are available in the nearby Fisher Gymnasium basement.

 

Smoking is not permitted in either Silver Bay camping area. Please respect the camping community by being courteous with shared spaces and observing quiet time.

 

[3] Also! Rogers Rock State Park, north on Route 9 near Ticonderoga, is familiar to many Summer Sessions campers. Use www.reserveamerica.com or call 800-456-2267 for information and reservations. Previous campers suggest asking for sites 226 – 236, and reserve early. The nearby Brookwood RV Resort has tent platforms: www.brookwoodrvresort.com.

 

Off-Campus and Day Registrants

Friends camping, commuting, or taking rooms off-campus are asked to give their addresses for the week on their registration form OR when they arrive on campus. Name badges are required for all attenders. Lost badges incur a $2 replacement charge.

 

People staying on campus pay for the use of facilities through their lodging costs; those living off-campus (including lean-tos and tent platforms), and daily commuters pay for the use of the facilities through a day-use fee, paid when checking in at Silver Bay when you arrive. This fee allows use of the facilities, including the swimming areas, gym, art center, and boathouse.

 

(Please note that these fees are on top of the NYYM registration fee.)

 

Day-Use Fees for Use of Facilities for Off-Campus and Day Guests

 

Per Day:

$31 per adult

$21 per youth* (6-17)

$57 per family

(Children 0-5 are free)

 

Per Week:

$165 per adult

$113 per youth* (6-17)

$304 per family

(Children 0-5 are free)

 

(* Children five and under pay no day-use fee, when accompanied by a paying adult guest. “Family” is defined as members who share a household and live together as a family unit.)

 

Meals for Off-Campus and Day Guests

 

Meal tickets for the Silver Bay dining room can be purchased at the Inn front desk in advance of desired meals. A name badge must be worn and a meal ticket presented at the dining room. The cost per meal is:

 

$14 breakfast

$14 lunch

$19 dinner

 

Youth, ages 6-12, are half the adult meal rate. Youth 13 and up pay full price. Children five and under eat for no charge when accompanied by a paying adult.

 

If you intend to buy meal tickets when you arrive at Silver Bay, please indicate this on your registration form.

 

Pay as Led

After you register, you will receive a follow-up email with your Pay as Led rate options. The three options are: the standard rate, which covers the cost of room and board; the full rate, which helps others attend; and the Pay as Led minimum rate, which is the lowest suggested amount. Please factor in any financial assistance that you will request and expect to receive from your local or regional meetings or yearly meeting committee.

 

Friends should carefully consider how much they can afford to pay. The Pay as Led plan is designed to encourage new people to attend Summer Sessions, and it relies on generosity from those who can afford to pay more.

 

Monthly Meetings & Pay as Led

Even though Summer Session participants can Pay as Led (PAL), monthly meetings will continue to play a critical role in supporting their members and attenders. Friends seeking to pay less than the standard rate will be asked to approach their monthly meetings for aid, but it’s likely that many Friends will opt to skip that step and just pay less. The PAL experiment may fall drastically short in funds if monthly meetings no longer help people attend. The solution is quite simple! Monthly meetings, worship groups, regions, and quarters are all encouraged to consider what funds they normally provide to members and attenders—and donate that amount to NYYM, with the memo “Summer Sessions.” If your meeting does receive a request from an individual, please send the amount directly to NYYM with the person’s name in the memo. We will use a combination of meeting aid, individual donations, and registrant payments to cover our final bill from Silver Bay YMCA. For our planning purposes, it would be helpful if all donations were made to NYYM by June 12. Thank you for your kind consideration.

 

On-Campus Resources

Friends, please remember: you must be wearing your name badge to enter the dining hall. Lost badges incur a $2 replacement charge.

 

Meals begin with dinner on Sunday evening and conclude with breakfast on Saturday. If you plan to arrive at Silver Bay early enough to have lunch on Sunday, you must make arrangements with Silver Bay YMCA in advance to purchase this meal; it is not part of the conference package. Likewise, if you intend to stay through Saturday lunch, you must arrange and pay for Saturday lunch at the Front Desk by the Thursday of the conference.

 

If you have any dietary restrictions, please indicate this on your registration form. Please see the NYYM website for additional information regarding special diets, special food storage and dining hall hours of operations.

 

Silver Bay YMCA will provide standard and vegetarian menu choices for each meal. Vegetarian meals include eggs, milk, and cheese, but no meat or fish. Silver Bay cannot accommodate “specialty” diets. Lunch and dinner both have a full salad bar. For those with other special dietary needs, we recommend that you bring your own food. Cooking facilities for those with special dietary needs (though not for campers) will be available in Paine Hall—1st floor off rotunda. The Silver Bay cooks will not add salt to either the regular food or the vegetarian food. Salt shakers will be available on the tables.

 

PLEASE BE KIND AND RESPECTFUL; At the beginning of meals, please make room for parents with young children and Friends who are physically challenged, along with their helpers, to go first.  These folks often need more time and space to get their meals and settle in. Please allow these Friends to go to the front of the line at all meal times and remind them to feel comfortable stepping up. We also encourage all of the community to lend a hand to anyone who might seem overwhelmed and in need of help carrying plates, bowls, etc., getting drinks, or navigating the busy dining hall. Mealtimes can be stressful for the youngest among us, our physically challenged friends, and their families and helpers. Your kindness will be deeply appreciated.

 

The Food Service Coordinator is Martha Gurvich.

 

12-Step Meetings will be held every day during Summer Sessions. 12-Step Meetings are under the care of Sessions Committee, which has named Roseann Press as coordinator. Roseann needs people who would be willing to facilitate one or more of the meetings. To volunteer, please contact Roseann or Susan Bingham.

 

Healing Work

Friends create and maintain a Healing Center during the week. Modalities offered may include energy work (healing touch, Reiki, therapeutic touch), massage, craniosacral therapy, and spiritual counseling. The type of services offered depends on the skills of those who volunteer. If you are skilled in a healing art and you’d like to volunteer, please indicate that on your registration form and someone will contact you.

 

Disability Concerns

Friends who indicate special needs on their registration form will be contacted by the NYYM office to gather specific disability information. Five mobility-accessible sleeping rooms, with bathrooms, are reserved in the Inn for those using wheelchairs (and their roommates). Other more accessible rooms in the Inn may be reserved by people who, for any reason, find it physically difficult to room elsewhere. Friends who are unable to transfer themselves to and from wheelchair/bed, etc., and or require special assistance with dressing, bathing, or other personal needs must arrange this assistance on their own and the person assisting them must stay in their room. The caregiver must be in attendance for the length of the stay of the person they are helping.  

 

Please indicate on your registration form if you require help with hearing or movement. Most especially, the people who set up the worship-sharing groups and committee meeting spaces need to know if you have hearing or physical problems so that note takers can be provided or accessible locations allocated. Please indicate on your registration form if you require such assistance.

 

If you have a disability or illness that makes it hard for you to climb hills or steps, please make sure that you register early and request one of the reserved mobility-accessible rooms. Financial consideration is available for those who with mobility concerns. Just talk to us

 

Golf Carts

Silver Bay is a beautiful place, but it can be challenging to walk up and down its hills and from one meeting place to another. As in previous years, we will have golf carts to help Friends get around. We need volunteers to drive the carts, and you can indicate your interest in driving on the registration form. Driving is easy, fun, and a great way to get to know Friends of all ages.

 

Volunteer Opportunities

There are many opportunities to help create the blessed community during our week at Summer Sessions. Please consider supporting our community by volunteering in one of these ways:

Special Needs volunteers: Help someone by carrying a tray for them at mealtime, among other ways. Sign up to help on your registration form.

Golf cart drivers: Want to drive a golf cart all around campus—AND make it possible for people with limited mobility to attend Sessions? Are you at least 21 years old with a valid driver’s license? Indicate your interest on your registration form.

Healing Center volunteers: Are you skilled in the healing arts? Help staff the Healing Center during the week. Check the box on your registration form.

Interest group leaders: Do you have knowledge to share? Volunteer to lead an interest group. Contact Martha Gurvich (margurvl@aol.com) or Helen Garay Toppins (office@nyym.org).

JYM leaders and resource people: You can volunteer to help lead a Junior Yearly Meeting group or PM childcare. Or, if you have a special talent or information to share, you can be a resource person that visits the JYM groups. Please indicate your interest on your registration form and you will be contacted by a JYM coordinator. Everyone who volunteers for JYM must complete the safety form at nyym.org/content/nyym-child-protection-policy before July 1st.

Other Options: You can also check a box on your registration form if you are interested in serving as a microphone carrier during meetings for worship, including those with a concern for business, or with welcoming and assisting Friends with luggage.

 

Travel

The address for Silver Bay YMCA: 87 Silver Bay Rd., Silver Bay, NY 12874.

 

Driving times: approximately 90 minutes north of Albany; 4-5 hours north of New York City; 6-7 hours north east of Buffalo. For Friends seeking carpooling options as either a driver or a passenger, please visit the Carpooling Board. Public transit: take an Amtrak train to Ticonderoga, or an Adirondack Trailways bus to Lake George Village. Friends interested in traveling together via train or bus should contact Helen Garay Toppins at office@nyym.org.

 

Registration

This year, we are making a special effort to encourage everyone to register online. Registering online makes the process more efficient for staff. If you are unable to register online please ask someone to assist you. We will also have volunteers ready, willing, and able to provide online registration assistance.

 

The online registration form is not for making payments. It is for collecting your preferences so volunteers and staff can plan sessions. You will be contacted to discuss your Pay as Led options, after which you can pay online or by mailing payment(s) to the NYYM office.

 

Register online at nyym.org/summer-sessions-registration. If you cannot register online, or need assistance, please email office@nyym.org and provide your phone number and times that someone can call you.

 

The deadline for registrations is May 15. If you register after that date, we can’t guarantee that there will be a room available for you, and your Pay as Led options may be limited. So register as soon as you can! We can’t wait to see you.

 

Junior Yearly Meeting (JYM)

Junior Yearly Meeting is the program for children ages 3-18 during Summer Sessions. Groups are arranged according to grade, and meet every morning, Mon.-Fri., from the rise of Community Worship to lunchtime at 12:15 p.m. JYM volunteers plan a community-building week of activities for the children, including games, discussions, art projects, and more. We see JYM as a time for young people to experience a community based on Friends’ testimonies and practices. Age appropriate and experiential Quaker content will be part of the program, and each group will spend some time in quiet worship or worship sharing every day.

 

When you arrive at Summer Sessions, after checking in with NYYM, you must bring your child to JYM registration in the Inn’s Gullen Lounge. Remember to bring filled-out Youth Medical Forms for each child with you. Download the Youth Medical Form here.

 

Cell phones are our primary way of communicating within JYM at Summer Sessions. If you are a parent or guardian of a JYM registrant, please provide a cell phone number at the time of registration.

 

For children under 3 years old, Silver Bay offers childcare through their Silver Camp on Monday through Friday mornings from 8:30 to 11:45 a.m. Parents do not pay for this; Sessions Committee and donations cover the cost. We usually ask parents who are making use of this childcare service to sign up to take turns helping cover the time from 11:45 a.m. and 12:15 p.m. so they can attend the last part of business meeting on the other days. If you might use Silver Bay’s morning childcare program, you will have to complete the NYYM–Silver Bay camp form, which will be emailed to you after you register. 

 

JYM provides afternoon and evening (PM) childcare in Morse Hall for children up to 10 years old. This is available whenever plenaries or committee meetings are scheduled. Parents using this service are asked to volunteer some of their time when they are not in meetings.

 

Can my child go to Silver Bay without me? Yes! If your child is under 18, they may attend Silver Bay with an adult chaperone. They must room with the chaperone if possible and appropriate; otherwise they should be in adjoining rooms. The chaperone should be designated by the parent or legal guardian on their registration forms, and must be at least 10 years older than the young Friend they are chaperoning. The chaperone and the child should know each other reasonably well. The parent or guardian must provide a signed note giving the chaperone the authority to care for their child, to be presented at JYM registration.

 

Session Documents & Resources

 

Quaker Updates

Look too the Quaker Update, or Q-Up for short (formerly known as The Daily Minute), for agendas for upcoming meetings for business in worship, special events of the day, changes in program, and other important news.

Advance Reports

  • Advance Reports - annual reports from committees, working groups, and staff about the past year's work

Documents for Meeting for Worship With A Concern for Business

Reports:

Items for consideration for approval:

Registration Resources